Public Website
- Home, About, Events, Gallery, Contact
- Register Member button
- Make Contribution button
- Responsive public interface
Proforma To
MEXSA92
GBSS Muea / GBHS Muea – 1992 Batch
Website: www.mexsa92.com
Email: info@mexsa92.com
Total Project Budget
3,500,000 FCFA
Web application only
Hosting and domain purchase are excluded.Project Summary
This proforma covers the design, development, testing, and deployment preparation of a custom MEXSA92 web application (HTML, CSS, JavaScript, PHP, MySQL). The system will include a public landing page, member registration form, contribution form, secure administration dashboard, approval workflows, automated email notifications, reporting, records management, and responsive layouts for desktop, tablet, and mobile devices.
Technology Stack
HTML
CSS
JavaScript
PHP
MySQL
Web Application Screens
Scope of Work
Member Registration
- Old and new member onboarding
- Passport photo upload
- Digital signature or upload signature
- Admin review and approval
Contribution System
- Contribution categories
- MTN MoMo and Orange Money details
- Proof of payment upload
- Approve or reject with email status
Admin Dashboard
- Members, contributions, welfare, events
- Email templates and reports
- Admin users and permissions
- Backup and security sections
Development Process
1
Planning & Confirmation
Finalize screens, fields, user flows, contribution categories, email templates, and administrative roles.
2
UI/UX Implementation
Convert approved designs into responsive HTML, CSS, and JavaScript interfaces.
3
Backend Development
Build the PHP and MySQL database layer, forms, uploads, admin workflows, approvals, reports, and email automation.
4
Testing & Security
Test mobile responsiveness, form validation, upload limits, admin access, backup, and email delivery.
5
Handover & Training
Deploy-ready handover, admin training, source files, database structure, and documentation.
Budget Breakdown
| Item | Description | Amount |
|---|---|---|
| UI/UX Design Implementation | Responsive public website, forms, admin layouts, dashboard screens | 650,000 FCFA |
| Frontend Development | HTML, CSS, JavaScript, mobile responsiveness, modals, form interactions | 550,000 FCFA |
| Backend & Database | PHP and MySQL for member records, contributions, welfare, events, reports, admin modules | 850,000 FCFA |
| Email Automation | SMTP/PHPMailer integration, templates, submission, approval and rejection emails | 300,000 FCFA |
| File Uploads & Security | Passport photo, signature, proof of payment, file validation, admin access | 350,000 FCFA |
| Reports & Export | Member, contribution, welfare, event, and financial reports with export structure | 300,000 FCFA |
| Testing, Documentation & Training | Cross-device testing, admin guide, handover, basic training | 300,000 FCFA |
| Project Management | Coordination, revisions, meetings, final adjustments | 200,000 FCFA |
| Total | 3,500,000 FCFA | |
Payment Plan
Section 140%1,400,000 FCFAProject start
Section 230%1,050,000 FCFAUI + backend progress
Section 320%700,000 FCFATesting stage
Section 410%350,000 FCFAFinal handover
Exclusions
This proforma excludes domain purchase, hosting subscription, third-party payment gateway charges, SMS gateway fees, premium email provider fees, and long-term maintenance after handover unless agreed separately.